Email Signatures

What does your email signature tell others?

My email signature might be a bit of overkill, but I cannot be accused of someone not being able to reach me. I have 5 emails that I check on a regular basis. Each signature has the phone number at which I can be reached, a web address if there is one associated, an email address, and if it is one of my business emails, the links to the associated social media.

Frustration sets in when I am in the middle of my day trying to answer emails and need a quick bit of information and there isn’t a phone number to try to call the person.
redacted email signature

Some of my regulars are on my Slack or Teams network so that doesn’t bother me as much – but they all have the information I need to reach them on the bottom of their emails.

Not only should you have the contact information in your outgoing email signature but some of the information should always be included in the reply email signature as well.

It is really super simple and all of the email platforms have the option for you to personalize your email signature. If you are in job search mode make sure that you include your customized LinkedIn URL in the email signature so people don’t have to find you.

GMail

Change your settings with these steps:

  • Click the gear in the upper right corner
  • Scroll to the bottom of the General tab
  • Signature – click the pencil or create new
  • Pick where you want the signature to appear

Outlook

Change your settings with these steps:

  • Select File>Options
  • Select Mail>Signatures
  • Select New, type a name, and select OK.
  • In the Edit Signature box, compose your signature and select Save
  • To include your new signature in new messages or replies/forwards, next to Choose default signature, select the drop-down box and then select your new signature.Happy emailing!! AND update those signatures!

Author: DeeReinhardt

Social media, marketing and community relations specialist aiming to help people build their on-line presence with as many social media tools with which they feel comfortable.

Leave a Reply

Your email address will not be published. Required fields are marked *